Procedures for Submitting Schedules
Obtain Sanction Approval
Before scheduling a meet, the host club must receive official sanction approval from USA Gymnastics.
Prepare the Meet Schedule
Using the meet schedule worksheet, prepare the meet in ProScore with age groups and rotations.
Your meet Schedule Worksheet will need to be sent to your Competition Chair for approval prior to posting. Remember State sponsored meets are not allowed to post schedules anywhere other than the TxUSAG website. Once approved you can send to the State Chair for posting.
Distribute to Participating Clubs and Judges
Send the final approved schedule directly to all clubs registered in the meet by the date on the deadline chart.
After schedule is posted and distributed Rosters need to be created and distributed to attending clubs as soon as possible.
Meet Host Requirements
Pre-Meet Host Requirements
- Sanction approval from USAG
- Get Schedule approved by Competition Chair and sent to State Chair for posting on TxUSAG website, by Deadline Chart date.
- Certified judges secured and confirmed through NAWGJ Texas, within 30 days of meet date.
- Medical personnel confirmed for all sessions meeting the requirements in USAG Rules & Policies
- Order Medals and Banners according to TXUSAG Rules & Policies
Meet Day Requirements
- Current USAG membership verification for all athletes
- Scoreboard or score display visible to athletes, coaches, and spectators
- Medical personnel on-site for all competitive sessions according to USAG Rules and Policies
- Meet director present and accessible throughout all sessions
Post-Meet Host Requirements
- Results submitted to TxUSAG within 48 hours of meet completion
- Meet financial report submitted to TxUSAG per championship financials guidelines
For a complete list of meet director responsibilities, penalties, and fines, refer to the Offenses & Infractions document linked in the sidebar. Questions should be directed to your District Chair.